UNFPA Turkey Programme Assistant
Type of Contract : Service Contract
Level : SB2/SC4
Duty Station : Ankara, Turkey
Duration : Up to 31 December 2021
UNFPA 7th Country Programme consists of three outcomes (1) Sexual and Reproductive Health,
(2) Gender Equality and Women’s Empowerment and (3) Population Dynamics. The CP focuses
on advocacy and policy dialogue, capacity building, generating evidence for policy
development and humanitarian service delivery in support of government efforts to reduce
disparities in the access to sexual and reproductive health and rights and gender equality,
particularly for most vulnerable. UNFPA partners with state and non-state actors, United
Nations organizations and donors. The programme works on a transformative development
agenda that is universal, inclusive, human rights-based, integrated and anchored in the
principles of equality.
To support the development programme work and operations, particularly on Gender,
including CEFM, UNFPA will be recruiting a Programme Assistant.
Major Activities/Expected Results:
Under the overall guidance of the SRH Programme Analyst, Gender Programme Analyst & CEFM
Project Manager and direct supervision of the Programme Associate, the Programme Assistant:
Supports timely and proper implementation of the development programme;
Undertakes logistical, administrative, secretarial and financial arrangements, in
consultation with the Programme Associate, for meetings, workshops, trainings and other
program events organized by the Development Team;
Assists procurement services and contracting processes; including seeking tenders,
collecting offers, maintaining procurement and distribution records and coordination of
supplies with suppliers and implementing partners;
Makes travel arrangements of the development team for missions;
Supports logistics arrangements of programme staff; such as Travel Authorization, ticket &
Supports review of technical and financial reports for accuracy and consistency and
supports the financial monitoring of funds utilization.
Raises Requisitions in UNFPA ATLAS System.
Conducts pre-payment review and compilation of PO and non-PO documents of human
resources, travel and other procurement. Prepares requests and supporting documents for
Prepares information and/or briefs, summaries and background documentation required
by missions and special meetings; prepare powerpoint and other presentations, including
computer generated visuals such as graphs;
Assists day-to-day communication with implementing partners;
Takes minutes as required; prepares reports and informal translations and may act as
interpreter, as required;
Maintains an office e-filing system and assist in archiving, and maintain up-to-date
electronic mailing lists;
Performs any other duties, as may be required by the team.
Under direct supervision of the Programme Associate, the Programme Assistant works closely with
the rest of the UNFPA CO Team.
Minimum Qualifications and Experience:
Education : Bachelor’s Degree in Social Sciences, Business or Public Administration,
Economics, Political Sciences or other related field
Experience : 4 years of relevant experience in administrative work or programme support
Language : Fluency in written and spoken English
Computer Skills : Proficiency in current office software applications and web based management
Nationality : Turkish
Skills and Competencies:
Experience in travel and event
management is an asset.
Knowledge of gender and/or reproductive health is an asset.
Familiarity with UN procedures and working methods is an asset.
Knowledge of Atlas/PeopleSoft or other ERP application is an asset.
Working experience with an international organization is an asset.
Developing & Applying Professional Expertise
Thinking Analytically & Strategically
Working in Teams/Managing our-selves and relationships
Communicating for Impact
Managing documents, correspondence and reports
Managing information and workflow
Planning, organizing and multi-tasking