Salary:
€ 33 971 annual gross + benefits i.e. possibility of an additional 6.5 hours per month (time accumulated over the 35 hours per week) at 125% the hourly rate + 7 OTR (refunded overtime) days a year, transportation benefit, 13th month, and health insurance benefit.

Vacancy type:
Indeterminate

Term Details:
Full-time –Indeterminate duration

Level:
Assistant

Classification:
Locally Engaged Staff (LE-05)

Location:
Embassy of Canada, 130 rue du Faubourg Saint-Honoré, 75008 Paris

Closing date for applications:
11-09-2020 at 23:59 UTC+1 / GMT+1

Summary of position:
This position is under the supervision of the Counsellor (Commercial) within the Trade Commissioner Service at the Canadian embassy in Paris. The position provides full and bilingual secretarial services: writing correspondence in French and English; scheduling; participating in the planning and follow-up of promotional activities organized by the service; maintaining an electronic document filing system; routing of information; making travel arrangements; keeping files, budgets and activity reports up to date; hosting visitors; and performing other related tasks as a Trade Commissioner Assistant.

Essential qualifications:
Candidates will initially be selected based on the essential qualifications relating to education, experience and the required linguistic profile. Qualifications constituting assets may also be taken into account for the screening of applications.
Candidates will have to clearly demonstrate, in their covering letter (750 words maximum), the manner in which they meet these criteria by explaining clearly and concretely how they meet each criterion of the essential qualifications and where appropriate, the asset qualifications. Please note that it is not sufficient simply to assert that one meets the requirements or to list current responsibilities.
Short-listed candidates will subsequently be assessed in relation to the qualifications with the help of tools such as written exam, interview, role-play, simulation exercises, and/or reference checks.

Education:
Post-secondary diploma (equivalent to French baccalaureate + 2 i.e. level 5 French diploma) or Canadian post-secondary diploma.

Languages:
Excellent expression and understanding of French (both written and spoken)
Very good expression and understanding of English (both written and spoken)

Experience:
• A minimum of one year of work experience in the following fields :
1. Office work and administrative assistance in scheduling and managing agendas, business trips organization, follow-up of files and documents, transmission of messages and information requests, contact lists and inventories management etc.
AND
2. Client service (internal/external) or partners relations management
• Experience using MS Word and MS Excel.

Abilities:
• Plan, organize and prioritize a diversified workload;
• Develop and maintain a budget;
• Draft current business documents such as emails and letters

Competencies:
• Adaptability and flexibility
• Teamwork and collaboration
• Judgement
• Initiative and action orientation
• Attention to quality and detail
• Client service orientation

Asset Qualifications:
A preference may be given to candidates who, in addition to the essential qualifications, also possess the following asset qualifications. It is incumbent upon candidates to explain and demonstrate in their motivation letter how they meet these asset criteria:
1. Experience using a client relationship management system
2. Experience with finance policies and procedures of the Canadian government
3. Experience using a financial administration application
4. Basic understanding of termininology, institutions and processes related to international trade, investment and business development

If candidates satisfy the criteria listed in the asset qualifications, they must also clearly demonstrate how they meet these criteria in their motivation letter and/or CV in order for these to be taken into account.

Organizational Needs:
• Full-time position of 5 days a week from Monday to Friday.
• Regular hours of work: 09:00 to 12:30 and 13:30 to 17:30.
• Willing and able to occasionally work extended hours, sometimes with little advance notice.
• Open concept-working environment.
• Availability to start as of November 2020.

Operational Requirements:
• Full-time position of 5 days a week from Monday to Friday.
• Regular hours of work: 09:00 to 12:30 and 13:30 to 17:30.
• Willing and able to occasionally work extended hours, sometimes with little advance notice.
• Open concept-working environment.
• Availability to start as of November 2020.

Condition(s) of Employment:
• Reside in France and be authorized to work as an employee in France on a permanent basis;
• Ability to obtain and maintain a Canadian government security clearance at the level of "reliability”.

Area of selection:
This position is open to candidates who have their principal residence in France and are legally authorised to work in France permanently as an employee, who meet all of the pre-requisites, i.e. all the essential qualifications and potentially the asset qualifications, and whose applications are received by the closing date and time. Candidates must have their principal residence in France and their permanent work authorisation in France as an employee at the time of publication of this selection process. Important: The Embassy of Canada does not sponsor and does not assist people in any way in obtaining a residence or work permit. This position is also open to spouses and common law partners of Canada-based staff* posted in one of the three Canadian missions in Paris (Embassy of Canada, Canadian delegations to UNESCO and the OECD), who hold a valid Canadian or French social security number, who meet all of the pre-requisites, i.e. all the essential qualifications and potentially the asset qualifications, and whose applications are received by the closing date and time. *Please note that should a spouse or common law partner of a Canadian based staff who resides in France under diplomatic status win the position, the offered contract duration will correspond to the determined duration of the diplomatic posting in Paris (CDD).
Important Notes:

How to Apply
• Please complete the online application form. Candidates must also upload their covering letter (750 words maximum) and CV.
• Candidates must clearly demonstrate in their covering letter how they possess the essential qualifications and, if applicable, the qualifications considered to be assets, by explaining clearly and concretely how they satisfy each criterion related to education and experience and linguistic profile with respect to the essential qualifications and, if applicable, with respect to each asset qualification.
• In their covering letter, candidates must also include the names, titles, email addresses and telephone numbers of at least three people, including at least two direct supervisors, who can serve as professional references for work experience acquired over the last three years.
• Third reference may be a client, academic reference or other supervisor.
• Any application missing any of the requested documents or requested information will be automatically rejected.

Important notes
• Communication for this process will be sent by email. It is the candidate’s responsibility to ensure that the contact information provided is correct and updated as necessary.
• Candidates who apply for this selection process must include an email address that accepts emails from unknown users (some email systems block these types of emails).
• Candidates selected at the screening stage will be invited to participate in the following steps of the evaluation process, which will include one or several components. The assessment methods may include written exams, interviews, simulation exercise, practical exercises and reference checks.
• All assessments without exception will be held at the Embassy of Canada, 130 rue du Faubourg Saint-Honoré in Paris 8. Candidates must be present in person.
• Assessments are planned as follows: written exam week of 28 September 2020 and interviews week of 12 October 2020.
• The costs associated with participation in this selection process will be the candidates’ responsibility. The Embassy of Canada in Paris does not reimburse any travel costs to and from interviews/exams, nor does it reimburse any relocation costs in the event of appointment.
• The Embassy of Canada in Paris does not directly or indirectly sponsor work permits and does not assist people in any way to obtain a residence or work permit.
• After the assessments, a list ranking the candidates according to the results obtained will be established. The positions will be offered to the top candidates based on the ranking.
• The results of this competition may also be used to establish a reserve list of candidates, valid for a period of twelve months, for openings of similar permanent or temporary positions at the same level to be filled at the Embassy of Canada.
• All employees hired locally are subjected to the locally-engaged staff employment conditions booklet for France and required to pay into the French social security system. However, employees hired locally who are Canadian citizens will pay at source Canadian income tax according to the tax Convention between France and Canada https://www.canada.ca/en/department-finance/programs/tax-policy/tax-treaties/country/france-convention-consolidated-1975-1987-1995-2010.html .