Administrative Officer - Ankara

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Job Location: Ankara, Turkey
Duration: 24 months (with possibility of extension)

Organisational Overview:
The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 18 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America,ICMPD is a growing and ever-more relevant presence in its field. The organisation’s greatest assets are its 200+ staff members, who personify its values of commitment, integrity, partnership, respect, and innovation in actions and decisions.

Job Description:
Under the supervision of the Regional Resource Manager (RRM), the Administrative Officer (AO-RCO) , as part of the Project Support Team (PST) in the Regional Coordination Office (RCO), manages the day-to-day administrative functions (e.g. budgetary, financial, human resources including procurement and logistics, shared services (ICT and security) and staff travel) in accordance with ICMPD rules and procedures. Under the supervision of the RRM and in consultation with relevant Headquarter (HQ) Units and the Programme Support Office (PSO), s/he provides advice to project teams, and takes routine decisions on the administrative processes based on clearly established authority and corporate guidelines.
S/he acts as the ICMPD Office Manager for the Field Offices within the RCO and provides support to the opening, maintenance and closing of Field Offices in the region.
Reporting to the RRM and serving as the internal security focal point for the RCO, s/he ensures implementation of safety and security management measures for premises, vehicles, operations and safety of employees, in alignment with ICMPD’s Security Policy and Procedures.
The AO-RCO works collaboratively with the PST and project employees, and coordinates work planning and administrative activities with the Portfolio Managers and Project Managers (PjMs), ensuring effective and timely delivery of administrative and shared services.

Key Results:
 ICMPD business processes initiated and implemented in procurement, recruitment of project
employees and experts in adherence with ICMPD rules and procedures;
 Shared services planned and delivered in a cost-efficient and client-oriented manner according to
ICMPD rules and procedures;
 Local and field office space and premises managed efficiently;
 Payments and financial reporting conducted timely and accurately as applicable;
 Human resource processes completed in a timely and confidential manner;
 ICMPD’s local employer obligations organised and followed up with authorities;
 Logistics support to projects implemented in a timely and cost-effective manner;
 Living and working arrangements for international employees facilitated by support with visa and
housing arrangements;
 Local and field office ICT arrangements implemented timely and effectively;
 ICMPD’s security and safety measures are rigorously implemented and security information is
promptly escalated;
 Guidance provided to RCO employees on security policies and procedures.

Incumbent Profile:
 Minimum of 3 years of position-specific experience in operations and administrative management
at international level;
 Experience in human resources, procurement and financial management required;
 Experience in office management, and safety and security measures required;
 Experience in working with local authorities and businesses required;
 Solid analytical, drafting and organisational skills.
Corporate Qualifications:
 Experience in an international context;
 Proficiency in verbal and written English. Proficiency in a language or languages relevant to the
region is an asset;
 Master’s degree related to the area of work.

ICMPD offers an attractive compensation package. This position is classified at LP2 Grade, with an
annual net-base salary starting at EUR 24,192. Additional benefits include participation in the ICMPD
Provident Fund, Health and Accident Insurance, six weeks’ annual leave and, where applicable,
dependent’s and mobility allowances. 

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Apply Link Deadline 29-03-2021
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